Managing a property portfolio is no small task—especially when it represents a significant investment. With insured property values exceeding $1 billion across the Trust, DVPLT works year‑round to help ensure members’ assets are accurately represented and appropriately covered.
Each year, a series of coordinated activities takes place behind the scenes to support a smooth and successful property coverage renewal. While much of this work happens out of view, it plays a critical role in protecting members from underinsurance and unexpected exposure.
Preparing Your Property Information
Early in the year, all property updates submitted by members over the previous 12 months are compiled and reviewed. This includes new locations and changes to existing assets. Properties are then inspected to confirm key details such as size, construction features, sprinkler protection, and estimated replacement cost. These details are maintained in the Trust’s asset management system to ensure coverage decisions are based on current, reliable information.
At the same time, existing property values are adjusted to reflect current construction costs. Inflation, labor availability, and material pricing can significantly affect replacement costs, and keeping pace with these changes is essential. Accurate values help ensure that, in the event of a loss, members are not left covering gaps caused by outdated estimates.
Your Role in the Process
Once this work is complete, members receive a summary of their insured property assets and are asked to review the information carefully. This review step is one of the most important safeguards in the process. Members know their properties best, and confirming the accuracy of the data helps ensure coverage reflects real‑world conditions.
For now, property information is shared in an Excel workbook that organizes assets by category, such as buildings, vehicles, equipment, and property in the open. Looking ahead, DVPLT is transitioning to an online system that will allow members to view and update property information directly. Access credentials will be provided soon, with full implementation planned for 2027 to allow adequate time for training and support.
Securing Coverage on Your Behalf
After members confirm their asset information, the Trust moves forward with securing coverage for the upcoming policy year. The collective property portfolio is presented to the insurance marketplace with the goal of obtaining the most favorable coverage terms possible. Once coverage is finalized, each member’s contribution is calculated based on their confirmed asset values.
Supporting Members So You Can Focus on What Matters
While insurance administration may not always be visible—or exciting—it is essential to the Trust’s mission. These behind‑the‑scenes efforts help ensure that members have dependable property protection, allowing them to focus on serving their residents, communities, and customers with confidence.
Members with questions about their insured property assets or the review process are encouraged to reach out to their Lead Risk Control Consultant for assistance using the contact information provided.